Remember When Planning Your
Was Still FUN?!
I bet there was a
time when planning your Festival was nothing but a good time.
However, if you’re like my friend Mike, I’ll wager that managing your
festival has become more like work and less like play.
Mike (yes, names
have been changed to protect the innocent) had a
passion for fine spirits, and so he started a small Wine Festival in
his back yard. It quickly grew from a neighborhood fiesta into a
nationally known event. And along with that growth,
his fun little festival became a
world class headache.
One year, there was an enormous line
at the festival entrance because the entry tickets were being
printed just minutes before the gates opened.
There was the time that his headline
entertainer arrived at 11AM instead of 11PM due to some communication
I remember the distraught look on his
face when, just days before the festival, he told me that he’d
received 100 promo banners from the printer…all WITHOUT the premier
And of course there were plenty of tales
of volunteers losing purchase orders, showing up on the wrong day of
the festival, ordering 10 port o’ potties instead of 100,
expensive invites a week after the event, and so forth.
Does any of this sound
I own a software
company and at the time was consulting for my friend Mike’s “real”
employer. At this point, Mike was still just managing his festival as a hobby. However,
much to his wife’s displeasure, the event planning was now occupying
most of his free time. He asked me if I could use my expertise to
design a software management system that would help him with three
planning his festival fun again
the satisfaction of his sponsors
the overall quality of his event
Mike’s a good friend,
so I decided to give it a shot. After many long ours of programming
and testing, I completed the Festival Management System we now call “FestiveWare”.
We implemented the software hoping to improve the efficiency of
planning Mike's festival. FestiveWare had an immediate and dramatic
effect on my friend’s life, his festival, and if you listen to his
Convinced that he
couldn’t be the only festival organizer with these challenges, Mike
talked me into offering FestiveWare to other beleaguered festival
organizers. So that’s how you've found me here, amigo..
How Will FestiveWare
Improve Your Festival Planning?
My friend and his
volunteer staff weren’t the most computer literate bunch, so I created
a system that would be extremely easy
to use. FestiveWare is a web-based system that looks and feels
like a simple website. Log in from any computer with an Internet
connection to access your essential festival planning info. Assign
tasks to volunteers. Quickly check the status of crucial to-do
items. Manage your promotions, vendor contracts, sponsorship
agreements and all from one screen.
remind you of the exact details of your sponsorship obligations,
arrival times of entertainment, vendors and volunteers. They can log
into the system themselves and see information about their own
assignments. You’ll be assured that “the left hand knows what the
right hand is doing”. You can even lay out the logistics of what
equipment and structures are to go where in a simple visual display.
FestiveWare does to many things to list here, but in a nutshell, here
are the key benefits:
- Centralized Data – with all of your
information in ONE place, you won’t have to worry about any key data
being lost, misunderstood or only in “one person’s head”
- Anywhere Access – because the system is
completely web-based, you and your staff can login and
plan your festival anywhere in the world, at any time.
- Management Reports – quickly check the
status of any assignment, print post-event reports and present
meaningful data to your sponsors.
- Sponsor Proposals – create
professional, attractive sponsorship proposals that clearly details
what they receive. When they accept, the same items in the proposal
become action-items so there’s no chance a promise will be
- Helpful Reminders – with so many little
tasks to complete, it’s easy to forget a few. FestiveWare will be
your Personal Assistant. You can trick your friends into thinking
you have a photographic memory!
- Eliminate Confusion – An internal
communications area forces staffers to create a record of electronic
conversations on key. You and anyone involved can read through to
be sure that everything is clear and the job is getting done as
planned. As a result, you’ll lower
the risk of miscues, snafus and oversights that can keep you
up at night.
I truly believe that
FestiveWare will help improve the efficiency, accuracy and FUN of
planning your festival. And best of
it doesn’t cost much to find out for yourself.
There is nothing to buy. Simply “lease” the software as needed. The
subscription fee starts at just $58 per user, per month.
Call us today for
a free demonstration. I’m confident that
like my buddy the festival organizer, you’ll be spending more time
playing golf with your sponsors instead of laboring over your festival
planning in no time.
Oak Tree Systems, Inc.